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Third-Party Sponsor

A third-party sponsor is an employer, public or private organization, or government agency assuming responsibility for a student's tuition and/or fees.

How to Get Started

If you have already registered for classes, you may be required to pay in full or set up a payment plan while your third-party sponsor goes through the vendor setup process. In addition, it is your responsibility to follow-up with your third-party sponsor if proper documentation is not submitted.

First, email with the following information to determine if the third-party is already setup as a vendor with TCC:

  • Your student name, ID number and phone number
  • Third-party's name and individual contact name
  • Third-party's phone number and email
  • Term to be covered
  • Any documentation provided by the third-party sponsor

If third-party is set up as a vendor

Business Services will contact you to request proper sponsor documentation (letter of agreement or purchase order) in which to process the sponsor payment.

If third-party is not set up as a vendor

Business Services will contact you or the third-party directly to have the third-party complete a Vendor Registration form and submit a W-9. Once the forms are submitted, the vendor setup process time may take up to 5 business days to complete.

If third-party sponsor requests tuition cost information

Program tuition and fees for the current semester are available online.

Important Notice: If a third-party sponsor has not paid your sponsored tuition invoice by the end of the next term, you, the student, will be responsible for the unpaid balance, which may be sent to a third-party collection agency.

Your Responsibilities

It is your (the student's) responsibility to:

  • Submit proper third-party sponsor documentation (letter of agreement or purchase order) to Business Services and pay your tuition or set up a payment plan by the payment deadline payment deadline, or you may be dropped from your courses.
  • Submit a tuition assistance (TA) authorization to Business Services if you are seeking TA through a military branch. Contact your Education Service Office for help with getting started.
  • Notify Business Services every term once you have registered, and indicate whether your tuition will be covered by the third-party sponsor. Submit proper documentation if requested by Business Services.
  • Be prepared to make a payment by the payment deadline if you register for a class not covered by a third-party sponsor.
  • Drop the appropriate courses prior to the first day of the term if you are not intending to take them. This will help to avoid non-refundable tuition charges.
  • Understand your third-party sponsor's terms and conditions.
  • Provide amended documents for a schedule change if third-party sponsor is covering specific courses.

Additional Topics

Military Tuition Assistance Return of Funds Policy: Government policy if you receive military tuition assistance but need to drop your course.


If you have any questions, please contact Business Services at 817-515-4PAY.

Updated August 28, 2019